PostGL Expense automation

From receipt to ledger — automatically

Capture. Approve.
Post to the GL.

PostGL is AP and expense automation for accounting teams who live in QuickBooks. Employees submit receipts — AI extracts the details, routes approvals by job and GL, and posts cleanly to your books.

Start free trial See how it works
  • Capture receipts
  • Approve expenses
  • Post to the ledger
50% less time on expense reports
Zero manual data entry required
100% audit trail coverage

Product

Everything you need to manage expenses — and post them

From capture to the general ledger, PostGL automates the full AP and expense workflow so finance can focus on the close, not data entry.

AI receipt extraction

Snap a photo, upload a PDF, or forward an email. AI reads vendor, amount, date, and every line item — no typing required.

Email AP inbox

Connect Outlook or Exchange. Invoices and receipts are classified, extracted, and queued for review with full thread history.

Smart approval routing

Route by job, vendor, GL account, or amount. Multi-level sign-off with rejection reasons and a complete decision history.

Mobile PWA

Capture receipts on the go from any device. Works offline and syncs when you are back online — no app store install required.

Expense allocation

Split expenses across jobs and GL accounts per line item. Overhead and project costs stay cleanly organized without spreadsheet gymnastics.

Compliance & audit

Automatic IRS meal documentation, role-based access, and a full audit trail with timestamps. Stay audit-ready at all times.

How it works

Three steps from receipt to record

Built for controllers who value accuracy, efficiency, and time.

  1. 1

    Submit

    Employees snap a photo, forward an email, or upload a PDF from any device.

  2. 2

    AI extracts

    AI reads the receipt and fills vendor, amount, date, line items, and more.

  3. 3

    Approve & post

    Routes to the right approvers — then posts approved spend to QuickBooks.

QuickBooks Online

The post is the product

Connect your company file, sync vendors and accounts, and push approved spend as bills and purchases with the coding you already signed off on.

  • Sync vendors, GL accounts, and customers
  • Post bills and purchases with job costing
  • Keep source documents attached for audit

QuickBooks is a trademark of Intuit Inc. PostGL is not affiliated with Intuit.

PostGL connects your expenses to the books — seamlessly and automatically.

From receipt to ledger. Automatically.

Accuracy

We get the details right.

Trust

Your data is safe with us.

Efficiency

Automate the busy work.

Partnership

We grow with your team.